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Regular Meeting Agenda

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Regular Meeting Agenda Pioneer Middle School 1750 Bob's Hollow Lane DuPont, Washington STUDY SESSION: The School Board normally convenes at 6:00 pm. just prior to the start of the formal Board Meeting,
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Regular Meeting Agenda Pioneer Middle School 1750 Bob's Hollow Lane DuPont, Washington STUDY SESSION: The School Board normally convenes at 6:00 pm. just prior to the start of the formal Board Meeting, to discuss the Board Agenda and to have a brief dinner. No decision-making is undertaken. These study sessions are open to the Public; however, food is not provided for the general public. THIS STUDY SESSION WILL START AT 5:30 PM. THE FIRST 15 MINUTES WILL BE FOR AGENDA REVIEW; 5:45 7 PM WILL BE DEDICATED TO THE REVIEW OF ELEMENTARY SCHOOL IMPROVEMENT PLANS. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call C. Approval of Agenda 10/28/2015 7:00 PM (Action) II. COMMENTS FROM THE AUDIENCE (Information) Members of the audience wishing to comment on specific items on this agenda will be allowed to comment briefly during the Comments From the Audience portion of the agenda. Those wishing to speak will please sign the Speaker List in order to be recognized by the Board. Please limit your comments to three (3) minutes. The Board will not entertain comments during any other part of the meeting. Remarks of a negative nature singling out specific employees, other than the Board or Superintendent, will be heard in executive session following the business meeting. The Board reserves the right to terminate presentations containing personal attacks on individuals. III. RECESS TO PUBLIC HEARING IV. PUBLIC HEARING SCHOOL YEAR BUDGET EXTENSION Presenter: Jim Brittain (Information) 1. Presentation 2. Comments From the Audience Budget Extension Public Hearing pdf (p. 4) V. RETURN TO PUBLIC SESSION VI. REPORTS 1. Technology Update Presenter: Jim Brittain Technology Update Report.pdf (p. 6) VII. APPROVAL OF MINUTES Minutes pdf (p. 29) (Information) (Action) Packet page 1 of 158 VIII. CONSENT AGENDA (Action) The purpose of the consent agenda is to reduce time going through motion, second and voting on issues of common consent. Any Board member can ask for any item to be removed from the consent agenda. There is no discussion of items on the consent agenda. By motion of the Board, remaining items are approved without discussion as part of the consent agenda. Discussion of items removed from the consent agenda occurs immediately following action on the consent agenda. Financial Report pdf (p. 31) Financial Report pdf (p. 44) Approval of October 2015 Accounts Payable.pdf (p. 58) Approval of Co-Curricular Personnel Report.pdf (p. 99) Approval of SHS Cross Country Team Trip To State Competition (p. 100) IX. OLD BUSINESS 1. Second Reading of Policy 2020, Curriculum Development Presenter: Paul Harvey Second Reading of Policy 2020.pdf (p. 101) 2. Second Reading of Policy 2022, Electronic Resources Presenter: Paul Harvey Second Reading of Policy 2022.pdf (p. 105) (Action) (Action) X. NEW BUSINESS 1. Approval of Resolution , School Year Budget Extension Presenter: Jim Brittain Approval of Resolution ASB Budget Extension 2015.pdf (p. 108) Capital Facilities Plan - DRAFT Presenter: Kathi Weight SHSD Cap Fac Plan Draft.pdf (p. 110) 3. First Reading of Policy 2024, Online Learning Presenter: Paul Harvey First Reading of Policy 2024.pdf (p. 146) 4. First Reading of Policy 2025, Copyright Compliance Presenter: Paul Harvey First Reading of Policy 2025.pdf (p. 149) 5. First Reading of Policy 5222, Job Sharing Staff Members Presenter: Kathi Weight First Reading of Policy 5222.pdf (p. 152) 6. First Reading of Policy 5260 Personnel Records Presenter: Kathi Weight First Reading of Policy 5260.pdf (p. 155) (Action) (Information) (Action) (Action) (Action) (Action) Packet page 2 of 158 7. First Reading of Policy 6101 Federal Cash and Financial Management Presenter: Kathi Weight First Reading of Policy 6101.pdf (p. 157) XI. COMMENTS FROM THE AUDIENCE (Action) (Information) Members of the audience wishing to comment on specific items on this agenda will be allowed to comment briefly during the Comments From the Audience portion of the agenda. Those wishing to speak will please sign the Speaker List in order to be recognized by the Board. Please limit your comments to three (3) minutes. The Board will not entertain comments during any other part of the meeting. Remarks of a negative nature singling out specific employees, other than the Board or Superintendent, will be heard in executive session following the business meeting. The Board reserves the right to terminate presentations containing personal attacks on individuals. XII. BOARD COMMUNICATION (Information) XIII. ANNOUNCEMENTS XIV. ADJOURNMENT (Information) (Action) Regularly scheduled meetings of the Board of Directors of the Steilacoom Historical School District are digitally recorded. Packet page 3 of 158 Steilacoom Historical School District No. 1 Associated Student Body Budget Extension Hearing October 28, 2015 Packet page 4 of 158 ASB Fund Budget Extension for Budget Budget Increase Revenues 100 General Student Body $132,699 $132, Athletics $172,495 $172, Classes $58,265 $58, Clubs $429,458 $519,458 $90, Private Money $8,700 $8,700 Total Revenues $801,617 $891,617 Expenditures 100 General Student Body $123,150 $123, Athletics $167,055 $167, Classes $49,015 $49, Clubs $403,268 $493,268 $90, Private Money $8,700 $8,700 Total Expenditures $751,188 $841,188 Excess of Revenues over (under) Expenditures $50,429 $50,429 Beginning Fund Balance Unreserved, Undesignated Fund Balance $277,271 $277,271 Ending Fund Balance Unreserved, Undesignated Fund Balance $327,700 $327,700 Packet page 5 of 158 STEILACOOM HISTORICAL SCHOOL DISTRICT NO. 1 BOARD OF DIRECTORS OF DIRECTORS Board Meeting Date: 10/28/15 Strategic Focus Area Teaching and Learning Safety, Service and Support Family & Community Involvement Resource Management BACKGROUND INFORMATION Technology Update Report The complete Technology Update has been included in the Board packet. The presentation will only highlight the following areas during the Board meeting: Network Upgrades District Bandwidth Staff and Student Computers Supported Peripheral Devices Potential Technology Projects Questions/Comments from the Board Report prepared by: Jim Brittain, Executive Director of Finance and Operations Packet page 6 of 158 Steilacoom Historical School District No. 1 Technology Report Network & Computers October 28, 2015 Packet page 7 of 158 Packet page 8 of 158 Network & Bandwidth Network Upgrades Network Upgrades provides the capacity to: 860 new network drops in Saltar s Point, Cherrydale, Chloe Clark- Placement of Power Over Ethernet Devices on any port 1GB/second traffic to all physical ports Anderson Island WiFi and Domain inclusion Wireless devices on Anderson Island Placement of Power Over Ethernet Devices on any port Same district accounts to be used for authentication at AI. SHS Wireless Access Point additions Allows 30 wireless devices in all classrooms at any time. 1Gb/Second Internet Bandwidth Upgrade Better support for online state testing Better support for outside education resources Network once finalized will allow us to place any device (cameras, phones, POE devices) in area that has a port. Packet page 9 of 158 Anderson Island Moved MDF to Multi Purpose building DSL Modem Internet Filter Firewall 3750X Layer 3 Switch Replaced all Switches 1 x Cisco 24 port 3750X 1 Gigabit POE Layer 3 routing ready 3 x Cisco 24 port 2960X 1 Gigabit POE Installed wireless network 5 x Cisco 2602 Wireless Access Points Same Wireless Networks District Wide BYOD for Staff Communicates to main district controller New HP Server 4TB of local storage Integrated into steilacoom.k12.wa.us domain Improved staff access to domain features at AI WiFi Access and webfilter authentication for all district users Providing local DNS, DHCP, Domain Functions, AI Staff Network Drives Replaced Cisco PIX Firewall with ASA 5510 Moved Cisco ASA 5510 from SHS Upgraded OS Have spare for backup Packet page 10 of 158 Replaced all Switches 3 x Cisco 48 port 3750X 1 Gigabit POE 1 x Cisco 48 port 2960X 1 Gigabit POE Recabled building wired network 294 Category 6 network drops New HP Server Providing local DNS, DHCP, Domain Functions Cherrydale Packet page 11 of 158 Chloe Clark Replaced all Switches 3 x Cisco 48 port 3750X 1 Gigabit POE 3 x Cisco 48 port 2960X 1 Gigabit POE Recabled original portion of building wired network 220 Category 6 network drops Packet page 12 of 158 Saltar s Point Replaced all Switches 2 x Cisco 48 port 3750X 1 Gigabit POE 4 x Cisco 48 port 2960X 1 Gigabit POE Recabled building wired network 346 Category 6 network drops 2 New IDFs New HP Server Providing local DNS, DHCP, Domain Functions Packet page 13 of 158 Steilacoom High 20 x Cisco 2602 Wireless Access Points Total of 55 Cisco 2602 Wireless Access Points Configured Office 365 for students Configured BYOD for students CTE imac Lab Installation of network drops and patch panels Installation Cisco 48 port 2960X 1 Gigabit POE network switch Installation Mac Mini Open Directory/Device management server Packet page 14 of 158 Replaced Firewall Redundant Cisco 5525 ASA capable of 1gb/sec Upgraded K-20 Internet connection 100mb/sec to 1gb/sec District Bandwidth Packet page 15 of 158 Packet page 16 of 158 Computer and Peripheral Devices Student Computers Anderson Island Workstations (Classroom, Library) 16 Laptops Chloe Clark Workstation ( Classroom, Library) 60 Laptop Cherrydale Workstations (Lab, Classrooms, Library) 60 Laptops Saltar s Point Workstations ( Lab, Classroom, Library) 131 Laptops Pioneer Middle Workstations (Labs, CTE, Classrooms, Library) 60 Laptops Steilacoom High Workstations (Labs, CTE, Classrooms, Library) 296 Laptops Special Education Tablets 50 Samsung Tablets State Testing Chromebooks In the school year more than 450 student laptops were added to buildings for student use. Total Student Devices to 1 ratio Packet page 17 of 158 Student and Staff Computers 1,532 Dedicated to Student Use 425 Dedicated to Teachers and Staff 1,063 Desktop 894 Laptop Total District Computers 1,957 Packet page 18 of 158 Supported Peripheral Devices 165 Smart Boards 165 Classroom Sound Systems 169 Projectors 81 Printers 163 Document Cameras 24 Copiers 133 DVD/VCR Players Total District Computers and Peripheral Devices - 2,857 Packet page 19 of 158 Packet page 20 of 158 Life Cycle & Replacement Switch and Server Life Cycle Servers will run on a 5 year cycle in conjunction with building computer replacements. Switch refresh will run on a 7 year cycle- one building per year. This will require shortening and extending life cycles to get the cycle started. Anticipated refreshes to begin 2018 in smaller buildings 2018 District Office/Maintenance 2019 Anderson Island 2020 Cherrydale 2021 Saltar s Point 2022 Chloe Clark 2023 Pioneer 2024 Steilacoom High 2025 District Office/Maintenance Packet page 21 of 158 Computers 5 Year Life Cycle Once a Computer has reached its 5 th year of use it is refreshed with a new computer. Cycle will need to be adjusted due to increase computers in the school year. Graph presents projected computer replacement by year Work with buildings to replace computer labs with laptop carts as workstations reach their lifecycle to allow for more general classrooms. Packet page 22 of 158 Peripherals Devices Smart Boards, Projectors, Document Cameras, and Classroom Sound Systems Replacement equipment needs to be researched and priced out. DVD/VCR obsolete replaced with Media Cast. Printers replace with purchased new ones at end of printer life cycle. Copiers purchase all copiers that have expiring leases after evaluating needs of buildings. Packet page 23 of 158 Packet page 24 of 158 Technology Work Orders & Help Desk Request Packet page 25 of 158 Technology Helpdesk 2,083 total support cases resolved Aug 2014 Oct 2015 Packet page 26 of 158 Potential Technology Projects Potential Technology Projects Phone System Estimated Cost and budgeted amount - $150,000 Media Cast Estimated Cost and budgeted amount - $150,000 Switch Replacements Pioneer 3 x Cisco 48 port 3750X 1 Gigabit POE $27, x Cisco 48 port 2960X 1 Gigabit POE $51,441 Steilacoom High 15 x Cisco 48 port 2960X 1 Gigabit POE $64,301 Total Estimated Cost - $143,042 A portion of funding will be E-Rate for a 50% refund. Wireless Access Points for Device Density (One Access Point per classroom) Cherrydale 10 additional APs Chloe Clark 17 additional APs Saltar s Point - 11 additional APs Total Estimated Cost $60,000 Anderson Island Broadband Upgrade Additional Secondary School Laptops Chromebook Pilots ( Cherrydale, Chloe, Saltar s) Expanding BYOD (Students and Staff) PA System Surveillance Systems Explore options for Smartboards Explore Windows 10 Packet page 27 of 158 Packet page 28 of 158 Questions? Regular Meeting Minutes 10/14/2015 Pioneer Middle School 1750 Bob s Hollow Lane DuPont, WA I. CALL TO ORDER Chair Scott called the meeting to order at 7:00 pm Executive Director Susanne Beauchaine led the Pledge of Allegiance. Director Denning made a motion to excuse Director Pierce; Director Wong seconded the motion and the motion passed (4/0). Director Forbes made a motion to approve the agenda; Director Denning seconded the motion and the motion passed (4/0). II. COMMENTS FROM THE AUDIENCE No comments. Chair Scott acknowledged Penny Coffee, DuPont Council Member, in the audience. III. PRESENTATION a. American Legion Department of Washington Educator of the Year Bob Schwartz, American Legion 4th District Chairman, recognized Steilacoom High teacher Krista Lallemand and presented her with a plaque and $250 award. IV. REPORTS a. School Safety and Security Executive Director Jim Brittain Introduced Lance McMurphy, the new Sodexo Food Services Manager. Executive Director Brittain briefed the Board on the progress made in the area of safety and security. He reported on completed tasks, training and upgrades as well as those in progress. A list of next steps was reported to ensure student and staff safety and security. V. APPROVAL OF MINUTES Director Denning made a motion to approve the September 23, 2015 regular meeting minutes; Director Wong seconded the motion and the motion passed (4/0). Packet page 29 of 158 VI. CONSENT AGENDA Director Denning made a motion to approve the Consent Agenda which included attached personnel reports, field trips and a donation; Director Forbes seconded the motion and the motion passed (4/0). VII. NEW BUSINESS a. First Reading of Policy 2020, Course Design, Selection and Adoption of Instructional Materials Director Forbes made a motion to move Policy 2020 to a second reading; Director Denning seconded the motion and the motion passed (4/0). b. First Reading of Policy 2022, Electronic Resources and Internet Safety Director Wong made a motion to move Policy 2022 to a second reading; Director Denning seconded the motion and the motion passed (4/0). VIII. COMMENTS FROM THE AUDIENCE No comments. IX. BOARD COMMUNICATION Director Scott and Superintendent Weight received a communication regarding student safety during ferry travel and are working on a solution. Chair Scott also received a communication regarding a swimming pool at the high school. X. ANNOUNCEMENTS Director Forbes announced the SHS girls swim team senior night on 10/15/15 at 3:30 pm at Clover Park High School pool. The team is undefeated in their league. Superintendent Weight announced the WSSDA Regional dinner meeting October 20 and the October 21 Study Session, SHS Library, 6 pm, starting with a property walk through. Dress appropriately. XI. ADJOURNMENT Director Forbes made a motion to adjourn the meeting at 7:33 pm; Director Denning seconded the motion and the motion passed (4/0). (Chair) (Secretary/Superintendent) Packet page 30 of 158 Packet page 31 of 158 Packet page 32 of 158 Packet page 33 of 158 Packet page 34 of 158 Packet page 35 of 158 Packet page 36 of 158 Packet page 37 of 158 Packet page 38 of 158 Packet page 39 of 158 Packet page 40 of 158 Packet page 41 of 158 Packet page 42 of 158 Packet page 43 of 158 Packet page 44 of 158 Packet page 45 of 158 Packet page 46 of 158 Packet page 47 of 158 Packet page 48 of 158 Packet page 49 of 158 Packet page 50 of 158 Packet page 51 of 158 Packet page 52 of 158 Packet page 53 of 158 Packet page 54 of 158 Packet page 55 of 158 Packet page 56 of 158 Packet page 57 of 158 Packet page 58 of 158 Packet page 59 of 158 Packet page 60 of 158 Packet page 61 of 158 Packet page 62 of 158 Packet page 63 of 158 Packet page 64 of 158 Packet page 65 of 158 Packet page 66 of 158 Packet page 67 of 158 Packet page 68 of 158 Packet page 69 of 158 Packet page 70 of 158 Packet page 71 of 158 Packet page 72 of 158 Packet page 73 of 158 Packet page 74 of 158 Packet page 75 of 158 Packet page 76 of 158 Packet page 77 of 158 Packet page 78 of 158 Packet page 79 of 158 Packet page 80 of 158 Packet page 81 of 158 Packet page 82 of 158 Packet page 83 of 158 Packet page 84 of 158 Packet page 85 of 158 Packet page 86 of 158 Packet page 87 of 158 Packet page 88 of 158 Packet page 89 of 158 Packet page 90 of 158 Packet page 91 of 158 Packet page 92 of 158 Packet page 93 of 158 Packet page 94 of 158 Packet page 95 of 158 Packet page 96 of 158 Packet page 97 of 158 Packet page 98 of 158 Packet page 99 of 158 Wednesday, October 28, 2015 Members of the School Board: The Cross Country Team is requesting permission for travel to Pasco, WA the weekend of Nov. 6 th and 7 th to compete at the State Cross Country Championships. The girls and Boys team, plus two alternates, are running in Pasco. They will be supervised by Coach Jennie Lange, and Coach Dave Robertson. The teams will leave Friday morning Nov. 6, 2015 from Steilacoom HS at approximately 8:00 AM by district bus. They will be able to walk/view the course Friday afternoon, and the races are on Saturday. The girls will run at 11:00 AM and the boys will run at 2:00 PM. The teams intend to return back to Steilacoom on Saturday evening after the boys race is complete. Sincerely, Mike Miller Assistant Principal Steilacoom High School Packet page 100 of 158 STEILACOOM HISTORICAL SCHOOL DISTRICT NO. 1 BOARD OF DIRECTORS OF DIRECTORS Board Meeting Date: October 28, 2015 Strategic Focus Area Teaching and Learning Safety, Service and Support Family & Community Involvement Resource Management BACKGROUND INFORMATION Second Reading of Policy 2020 In the District s continual efforts to update policy and procedure in accordance with WSSDA model policy, it has been determined that the following policy is due for revisions: Policy 2020 Course Design, Selection and Adoption of Instructional materials There is a lot of red However, it is necessary and provides for more clarity in responsibilities Title change from Curriculum Development and Adoption of Instructional Materials Replaces term curriculum with course design so as to not confuse the standards with what is taught. More focus on the specifics of materials and course layout than the universal concept of curriculum. Eliminates multiple review forms that were not aligned to standards and highly subjective. Gives clear (and needed) definitions and components to the course and material design process. Categorizes different types of instructional materials. Eliminates the seven-year review cycle, allows flexibility to meet local needs and conditions. Open Educational Resources are addressed to allow for use of cost-effective access to learning materials and allow for collaboration and personalized learning. Places OERs under the jurisdiction of the adoption process. References alignment to standards and college and career readiness. Places responsibility of selection of core materials from the board to the superintendent and committee (following established procedures). Adoption of core materials remains in the hands of the board. RECOMMENDED ACTION: It is the recommendation of the Superintendent to approve Policy Report prepared by: Paul Harvey, Executive Director of Student Achievement Packet page 101 of 158 Policy No Instruction Course Design, Selection and Adoption of Instr
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