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Report Writing

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S T U D E N T L E A R N I N G D E V E L O P M E N T C E N T R E Report writing Report writing Anne Hilton De Montfort University Library Series editors: Anne Hilton and Sue Robinson Originally sponsored by the ELI ©1995 De Montfort University. All rights reserved. Contents Introduction to this study pack ....................................................... 3 Objectives .........................................................................................3 Brief ....................
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  Reportwriting Anne Hilton R  e p or  t  wr i   t  i  n g De Montfort University Library Series editors: Anne Hilton and Sue RobinsonOriginally sponsored by the ELI ©1995 De Montfort University. All rights reserved. STUDENT LEARNING DEVELOPMENT CENTRE  R E P O R T W R I T I N G 1 Contents Introduction to this study pack.......................................................3Objectives.........................................................................................3Brief..................................................................................................4 1Introduction..........................................................................5 1.1Why reports are written...........................................................51.2The report format.....................................................................61.3Constitution of a report............................................................81.4How reports are read................................................................8 2The report structure...........................................................11 2.1The title page..........................................................................112.2The summary..........................................................................122.3The contents list......................................................................122.4The introduction.....................................................................152.5The main body of the report..................................................162.6The conclusions and recommendations................................182.7The appendices.......................................................................192.8The bibliography.....................................................................192.9Summary writing.....................................................................20 3Some notes on planning and writing reports....................22 3.1Deciding what information is needed...................................223.2Gathering information............................................................223.3Analysing information.............................................................233.4Writing up...............................................................................233.5Review and typing...................................................................24 4Bibliography........................................................................26 Report writing activity...................................................................28  R E P O R T W R I T I N G 2  R E P O R T W R I T I N G 3 Introduction to this study pack This package aims to form a practical introduction to the basics of report writing,to enable novices to understand the report format andto organise and write clear report texts.If you have never written a report before it may feel strange at first,particularly if you have not had the opportunity of reading manyreports. Don’t worry – this is not a problem – everyone has to startsomewhere! Objectives By the end of this study pack, you should be able to:ãrecognise and understand the report format as distinct fromessays or other written styles;ãdesign and organise a good report structure andcommunicate this clearly through the contents list and generalphysical structure of the report;ãwrite in the report style, adhering to good report layout;ãwrite clear, short summaries and relevant introductions;ãpresent relevant evidence from which you makeconstructive conclusionsThe package is designed to enable you to work at your own pace, toexperiment and maybe even to make mistakes, but certainly to learnfrom the experience;Throughout, you will be presented with information about the processof report writing and questioned to check your understanding. Youcan perform activities on the pages included at the rear of this pack.However, to write a report you need a brief  to work from.If you have already been given a report to write, you can use thatbrief.If you do not already have such a brief, use the fictitious one providedover the page. Don’t worry too much about the facts. You arepractising report writing not research methods, so if you need to youcan make up some facts for your activities.
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